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Tony’s Musings  Dec 2016″

Productive Meetings.
Meeting have an important place in your business. They provide a forum for employee interaction with management.
There are three kinds of meetings.
1) General meetings where all employees are present.
2) Meetings for specific groups.
3) Individual meeting. usually review meetings

Stand during your meetings to keep them short.
No long speeches from management.
Have no more than two goals for each meeting, keep to the subject matter.
Only have the people who must be there present.
No more scheduled meetings, for example meetings set for every month. These are usually inefficient and a waste of time.
All meetings should be for a specific reason to be effective, they should not be used for a series of lectures.

It’s a good idea to designate a management person to time keep and take notes. They should advise when an agenda item has five minutes left.

A) Be prepared with a bullet list of what you want to accomplish. Give each employee a copy of agenda ahead of time. Encourage questions. Get feedback throughout the meeting.

B) Limit meetings to one hour max for efficiency. Start and end on time. Stay on topic.

C) To make employees comfortable attending meetings make it clear you want ALL employees participation. There are always people who want to hog time at meetings.

D) Try to have a predetermined timeline per topic for efficiency.

E) Build in a SHORT time at the conclusion of meetings for interaction with employees. Don’t leave immediately after meetings.

F) Distribute a summary of the meeting notes to all employees.

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